Notice of 2018 Annual General Meeting of the Australian Bioinformatics and Computational Biology Society Inc.
This notice is to advise you of the upcoming Annual General Meeting of members of the Australian Bioinformatics and Computational Biology Society Inc.
The details of this meeting are as follows:
Date: 28th November, 2018
Time: 1:30pm-2:30pm AEDT
Location: Arts West, University of Melbourne, Melbourne, Victoria
The meeting will be open to all members, however, to be entitled to vote or stand for election as a committee member you must have been a financial member for at least 10 working days prior to the AGM.
At the meeting, members will be asked to vote on:
· Accepting the minutes of the last Annual General Meeting
· Accepting the annual report & annual financial statements
· Special resolutions to change to the constitution
· A resolution to set the membership fee for the next financial year
· Election of committee members
Resolutions and Special Resolutions
The following special resolutions will be proposed at the annual general meeting:
Special Resolution 1: “The Rules of the Australian Bioinformatics and Computational Biology Society Incorporated are amended as set out in the marked-up copy of the Rules circulated to each member with the Notice of Special General Meeting and tabled at the Special General Meeting.”
The details of this special resolution are provided in the attached appendix and marked-up copy of the rules.
A resolution setting the fees for the next calendar year will also be presented to members.
Resolution: “Set the membership fees until the next AGM to $80 for full membership and $20 for student membership.”
Documents related to the AGM
Minutes of the ABACBS 2017 AGM [link]
Annual Report of the executive committee [link]
Financial Report [link]
Statements by candidates, if any, will be circulated on Nov 26.
Nominations for election to the executive committee
Nominations can be made by submitting the nomination form to email@example.com. Nominations must be submitted by November 20. In line with the society rules, you must have been be a financial member for at least 10 business days to be eligible to vote or nominate. Candidates will be provided with an opportunity to submit a written statement in support of their election. These will be emailed to members prior to the election.
Nominations are now closed. The following nominations have been received:
President: Aaron Darling
Vice-President: Alicia Oshlack
Secretary: Sebastian Kurscheid [statement]
Treasurer: Annette Mcgrath
Student Representative: Leah Roberts
Ignatius Pang [statement]
Jovana Maksimovic [statement]
Professional Representative: Roxane Legaie
Nicola Armstrong [statement]
Jimmy Breen [statement]
Richard Edwards [statement]
Ignatius Pang [statement]
Additionally the role of Past-president will automatically be filled by the outgoing president, Tony Papenfuss if he accepts the position at the AGM.
The printed and completed proxy form can be brought to the AGM or proxies can be submitted electronically by emailing the completed proxy form to firstname.lastname@example.org up to 24 hours before the AGM (by Nov 27, 1:30pm AEDT).
November 6: Notice of AGM
November 13: Deadline for new financial members to be eligible to vote (or nominate) at the AGM.
November 20: Nominations close.
November 24: Additional papers to be posted: Annual Report, Financial Report, Minutes of the 2017 AGM.
November 26: Deadline for written statements from candidates (due by 10:30am AEST).
November 27, 1:30pm AEDT: Deadline for proxies to be submitted electronically or bring the completed form to the AGM.
November 28, 1:30pm AEDT: AGM
If you have any additional questions please feel to email us at email@example.com.
ABACBS Inc. Secretary